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Popouts has only three types of meetings:

• 1:1s — meetings with your manager, team members, or peers
• Recurring meetings — regular meetings like weekly reviews or project syncs
• Adhoc meetings — one-off or unplanned meetings

These three categories are enough for most people. No tags, labels, or extra setup needed.

Creating a meeting takes just a few seconds:

1. Go to the Meetings list
2. Click the + Add button
3. Type the meeting title
4. Press Enter

That's it. Your meeting is created.

You can edit the meeting title anytime by clicking on it.

There is no limit to how many meetings you can create during the beta.

When you select a meeting, you'll see the Agenda section with three tabs:

• All — shows everything
• Open — shows items not yet covered
• Closed — shows items already covered

To add an agenda item:

1. Click on the meeting
2. Go to the Agenda section
3. Type your agenda in the first line (no button needed)
4. Press Enter

The item will be added to the list.

You can add agenda items only in the All and Open tabs.

During or after the meeting:

• Click the radio button next to an agenda item to mark it as covered
• Closed items will show a strikethrough
• You can see all closed items in the Closed tab

If needed, you can reopen an item by clicking the radio button again.

This helps you quickly see what's done and what's still pending.

Notes in Popouts are intentionally simple.

• Notes are plain text only
• There is no formatting (no bold, colors, or styles)
• This keeps notes fast, clean, and easy to read later

To add notes:

1. Select a meeting
2. Go to the Notes tab
3. Type your notes in the Today's card

You can write notes anytime during the day.

Notes from previous days are visible, but cannot be edited. This keeps your notes accurate and prevents accidental changes.

Simple tip

Use agenda items to track what needs to be discussed. Use notes to capture what actually happened.

Together, they give you full context without extra complexity.

Popouts has an AI agent that reads your meeting notes and creates action items when it finds something that needs to be done.

Here's how it works:

• Action items are created automatically from the notes you write
• If you edit your notes later, action items will be updated or new ones may be added
• If there are no clear actions in the notes, nothing will be created
• Action items are not created when notes are deleted
• This happens in the background — even if the popup is closed or you move away from the browser

You don't need to click anything. Just write notes, and Popouts will take care of the rest.

Since action items are created using AI, you should always review them.

Most of the time they'll be correct, but it's good to quickly check and make sure they reflect what actually needs to be done.

You can edit, close, or ignore them as needed.

You can also add action items manually.

To add one:

1. Select a meeting
2. Go to the Actions tab
3. Type your action in the first line
4. Press Enter

This is useful if something important was discussed but not captured automatically.

Action items work just like agenda items.

There are three tabs:

• All — shows all action items
• Open — shows pending action items
• Closed — shows completed action items

To close an action item:

• Click the radio button next to it
• It will get a strikethrough and move to the Closed tab

To reopen it, click the radio button again.

This makes it easy to track what's done and what's still pending.

• Click the Actions tab in the main navigation at the top of the extension
• You'll see all action items grouped by meeting, with open items shown first

• See everything in one place — all action items across meetings
• Use it as a personal to-do list — add tasks that didn't come from any meeting
• Filter by status — view All, Open, or Closed items
• See the meeting context — each item shows which meeting it came from
• Close items quickly — mark them done without opening the meeting
• Get a quick overview — see everything you need to do at a glance

• At the start of your day, to see what needs to be done
• During the day, to add personal tasks and track progress
• At the end of the week, to review what's still open
• Before recurring meetings, to check what was supposed to be completed

You can close, reopen, or add action items directly from this view.

Any changes you make here will automatically reflect in the related meeting as well.

When you first install Popouts, you'll be on a trial version.

During the trial:

• No license key will be shown
• You'll see a message that you are in trial mode
• The trial expiry date will be displayed

Once the trial expires:

• You'll see a message that your trial has expired
• You can request a license by entering your email address
• You'll receive a license key by email
• Enter the same email address and license key in Settings to activate it

After activation, your license status and expiry date will be visible in Settings.

A license is required only for automatic action item generation from notes using AI.

Everything else will continue to work even without a license, including:

• Creating meetings
• Adding and closing agenda items
• Writing and viewing notes
• Adding action items manually
• Viewing and managing all your existing data

Your data is never locked or removed if your trial or license expires.

Export allows you to download all your Popouts data in JSON format.

The export includes:

• All meetings
• All agenda items and their status
• All notes
• All action items and their status

To export:

1. Open Settings
2. Go to the Data section
3. Click Export All Data

A JSON file will be downloaded. You can keep it as a backup or use it to restore your data later.

Import allows you to restore or add data from a previously exported file.

Important things to know:

• Import will add meetings, agenda items, notes, and action items
• It will not remove or replace existing data
• Importing the same file multiple times will create duplicate entries
• Import does not automatically merge duplicates

To import:

1. Open Settings
2. Go to the Data section
3. Click Import Data
4. Select your JSON file

All Popouts data is stored locally in your browser.

This means:

• Reinstalling the extension will wipe your data
• Refreshing the extension or clearing browser data may wipe your data
• Data does not automatically sync or backup

To avoid losing your data, you should export regularly.

Export and import are the only way to backup and restore your Popouts data.

For more information on how we handle your data, see our Privacy Policy.